General Description

Tyne Gangway are looking for a Business Administrator to learn and perform accounts duties including Client invoicing, supplier payments, project cost control & forecasting, invoice reconciliation, timesheet collection and other paperwork collection & input,  and other related duties as may be required to complete and deliver projects.

Main Duties

Key Responsibilities:

Responsible for the following categories of work as directed:

• Learn from peers engaging in knowledge transfer.
• Maintain supplier relationships to build a Supplier list with key suppliers for the possible products needed to reply to complex tenders.
• Where suppliers are involved in design activities, to ensure that the scope, checking and responsibilities are understood and followed
• Support liaison between engineering and suppliers to ensure that technical solutions are suitable.
• Assist to organise the cost control for the supply of materials, subcontractors and resources related to the Company’s fabrication workshop and any site works.
• Assist with the monitoring the goods inward process to manage supplier invoicing and payments.
• Assist with the monitoring of project performance, control & input timesheets and raise appropriate invoices and supporting evidence in line with project payment terms.
• Gather appropriate delivery documentation and photographic evidence as backup for invoice processes.
• Co-ordinate material stock budgets and manage stock levels to maintain good value for purchases vs tied up capital.
• Co-ordinate upcoming project forecasts, changes to SG&A and produce P&L reports as required.
• Follow up to date QHSE procedures, audit findings, safety signage etc. and provide observations or feedback as required.
• Follow up to date risk assessments in the performance of works.
• Do not walk past a potential HSE issue, raise it with the relevant department. Likewise with quality concerns and oppportunities for improvement.

Desired Skills

Background and Qualifications

• Must have or be willing to work towards job specific qualifications related to the role.

IT Skills

• Have a good level of computer literacy including Microsoft Office applications as Word, Excel etc
• Competent or willing to learn to use ERP systems such as Job Cost

Other Skills & Requirements

• Willing to work in a fabrication environment and follow HSEQ guidelines and PPE requirements.
• Be willing to travel for work related meetings or site visits.

Desired Qualifications

GCSE (or equivalent) grade 4 or above in both maths and english

Future Prospects

Full time position upon completion of the apprenticeship